Thank you for using Ventla
Privacy Policy for the Ventla platform administrative services

Including terms of use

In order to be able to use certain or all functions of the Ventla platforms administrative services offering, you may need to submit certain personal information. The submission of the personal data is to an extent, or entirely, optional. This privacy policy in-forms you about the use of personal data submitted to us.

The event organizer is the organization who invited you to use the Ventla platform administration services. According to applicable data privacy legislation, the event organization is the Data Controller of the personal information processed in the application.

In the event of any uncertainties regarding who is the organizer of the event in any particular instance, or information on the Data Controller´s Data Protection Officer, if any, please contact Ventla AB, for more information.

Data Controller will always comply with applicable privacy laws. Data Controller will not disclose personal data to third parties without prior consent, unless specifically stated herein.

Personal Data to be Processed

Data Controller will process the following personal data, if and to the extent it is submitted by you:

  1. Name
  2. E-mail address

Further, if you contact Data Controller we store correspondence or comments, which may contain personal data, to provide better service if you contact Data Controller again.

Principles of Processing

Data Controller will:

  1. Process your personal data lawfully, fairly and in a transparent manner.
  2. Collect your personal data for the stated and legitimate purposes stated in this policy, and will not process your personal data in any way incompatible with these purposes.
  3. Collect and process personal data that is adequate, relevant, limited to and necessary for the purposes for which it is collected and used.
  4. Process your personal data only for as long as necessary for the purposes for which it was collected.
  5. Take appropriate technical and organizational measures to prevent unauthorized access, unlawful processing and unauthorized or accidental loss, destruction or damage to personal data, thereby ensuring an appropriate level of security.
  6. Take all reasonable steps to ensure that your personal data is accurate and updated without delay if Data Controller is informed or otherwise becomes aware of incorrect information.
  7. Upon request, delete personal data without unnecessary delay unless there are legal grounds for continuing the processing,

Data Controller may use the personal data submitted by you in order to contact you for marketing purposes, or as follow-up regarding the event attended by you.

Lawfulness of Processing

Data Controller collects and processes your personal data if and to the extent you have given consent. You have the right to revoke such consent at any time, whereby your personal data will be deleted without delay. The lawfulness of the processing performed during the period when consent existed is not affected by a consent being withdrawn.

Data Controller will further process your personal data to the extent that Data Controller is required to do so by law or decision by authority.

Your personal data will be processed until your consent is withdrawn, or not later than 14 months from when the you last used the administrative services.

Personal Data Processors
Data Controller allows a Data Processor to process all personal data for the purpose of providing the functions of the platform. Such processing will include hosting the platform, storage of personal data, reading personal data in the event of support or maintenance, deletion and/or modification of personal data and transfer of data, all as instructed by Data Controller.

The Data Processor will solely store your personal data on servers that are within the EU/EEA border and are controlled by the Data Processor.
Transfer of Personal Data

The Data Processor may transfer your personal data to a country outside the EU/EEA, for the sole purpose of support or bug fixing of the system, or in order to enable certain services within the system. The EU Commission has not decided that such country ensures an adequate level of protection. Further, there are no appropriate safeguards a stipulated by European privacy law. By consenting to this Privacy Policy, and by submitting your data, you explicitly consent to the possible transfer of your personal data to a third country at stated herein.


Data Controller ensures that appropriate technical and organisational measures are taken to protect your personal data against unauthorised access or destruction, unlawful processing or accidental loss or damage.

Data Controller uses a secure server where your personal data is processed and limits access to personal data within the organisation. Authorisation to access personal data is provided only to individuals within the organisation, as well as within the Data Processor’s organisation, for the sole purpose of carrying out their duties.

Data Controller or, if relevant, its Data Processor, transfers personal data to third countries only if the recipient of the personal data has signed the EU Commission’s Standard Contractual Clauses (Decision C(2010)593) in accordance with applicable law.

Your rights

You are entitled to request access to and correction of personal data as well as deletion of personal data, treatment limitation or objection to treatment (if applicable according to relevant privacy legislation). Furthermore, you have a right receive the personal data that you have provided in a structured, commonly used and machine-readable format (portability). You also have the right to file a complaint with the supervisory authority.

Changes to this Privacy Policy

Data Controller reserves the right to amend this Privacy Policy as required, for example to comply with changes in laws and regulations.

Contact information

For information on the Data Controller and/or Data Protection Officer (if any), please contact
Please note that the organizer of the event is the Data Controller according to applicable privacy legislation.

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